Vendor Renewal Control for Microsoft 365
Stop vendor contracts from renewing by surprise.
Applied AI Integration turns scattered vendor agreements into a controlled Microsoft 365 renewal system—with validated cancellation deadlines, clear ownership, automated reminders, documented decisions, and visibility into recurring spend.
Built inside the Microsoft environment your team already uses. Automation first. AI only where it reduces document-review work.
Renewal Control Points
Validated Deadlines
Capture renewal dates, notice periods, and cancellation deadlines, with human verification of all consequential contractual terms.
Ownership
Assign a dedicated business owner, finance reviewer, and decision status to every active vendor agreement in the system.
Timed Action
Use configurable reminders and escalations to notify stakeholders before contractual notice windows officially close.
Documented Decisions
Record all renewal or termination actions within the client’s Microsoft 365 environment to maintain a full approval trail.
Spend Visibility
Normalize recurring costs to show upcoming exposure, missing data, overdue decisions, and identified exceptions in the landscape.
Evidence
Keep the agreement, validated terms, approval trail, and execution status together in the client’s Microsoft 365 environment.
Passed deadlines?
Contracts may roll over when notice dates are not extracted or monitored within a shared tracking tool.
The Renewal Control Gap
Undefined owners?
Tracking often ceases when the primary stakeholder departs or when software is acquired at a team level.
Auto-renewals?
Updates to pricing or terms can take effect without being subject to a formal internal review cycle.
Siloed spend?
Subscription data often resides in different departments without a unified view of the current landscape.
Renewal Control Packages
Exposure Review
$3,500
Comprehensive review for up to 50 vendor contracts.
Control System
$9,500
System setup for up to 250 contracts, one business unit, and one approval matrix.
Optional Monitoring
$300 / month
Ongoing system visibility and deadline maintenance.
Who This Is For
The Ideal Fit for Control.
Ideal fit: Organizations with approximately 75–300 employees that use Microsoft 365, manage dozens or hundreds of recurring vendor agreements, track renewals across email, spreadsheets, calendars, and shared folders, and do not have an effective CLM platform.
Strategic Foundation
Why Microsoft 365?
The base design can use SharePoint, Microsoft Lists, Power Automate, Outlook, and optionally Teams. Deterministic rules handle dates, routing, reminders, approvals, and reporting. AI is optional for unstructured document review.
Our Process
01
Collect
Collect active agreements
02
Extract
Extract relevant terms manually or with approved AI assistance
03
Validate
Validate consequential terms with a person
04
Calculate
Calculate cancellation deadlines from validated inputs
05
Decide
Decide Renew/Renegotiate/Cancel/Replace
06
Follow through
Follow through with reminders, escalations, tasks, and exception reporting
Master Your Upcoming Renewals
AI can assist in reading contracts but cannot approve spend, commit funds, terminate deals, or replace the accountable owner.